Sutlers
Guidelines
This is a difficult task due to the numerous inquiries. We're providing a variety of sutler/vendor types and limiting the number of sutlers to 25 maximum. Sutler registration is by invitation only.
The registration fee for the event is a flat fee per tent regardless of actual canvas size. However, you need to provide us with your canvas measurements including your ropes. Applications submitted without both measurements will be rejected.
Your tent site will be pre-determined, in a visible location, and marked prior to your arrival. No changes will be allowed, and no refunds will be made once your application has been accepted.
Sutlers are required to check-in with the Sutler Coordinator upon arrival to the site. Sutlers are requested to be open for business at the suggested hours listed below. Please plan to be operational no later than 9 AM Friday morning. Sutlers are welcome to open for business on Thursday
Suggested hours:
9 AM – 7 PM Friday and Saturday, you may be open earlier or later in the day.
9 AM – 12 PM Sunday, you may be open earlier or later in the day.
Quiet hours between 11 PM and 7 AM are recommended. Please be considerate to your fellow sutler/reenactors.
Open fires are not allowed in the sutler area. A fire extinguisher must be present in tent at all times. Someone will be around to check your sutlery for the fire extinguisher.
Vendors are responsible for maintaining all garbage in a discreet, neat and organized manner until picked up throughout the day. Please bring your own trash bags. You will be informed as to where the trash dumpsters are located. All trash should be bagged and placed in the appropriate area or dumpster that is provided before leaving the site on Sunday. A FINE OF $150.00 WILL BE IMPOSED IF YOU LEAVE YOUR SITE TRASHED.
Each sutler is responsible for the security of their sutler area during this event. In the event of a problem, please contact your Sutler Coordinator on site.
Only period goods or authentic reproductions of the 1830 to 1865 period should be sold and exhibited at this event. Also, please do not plan on selling any food or beverages in the sutler area.
All sutlers, their employees, and/or dependants, who stay or work in the sutler area at any time during the event, must be dressed in period Civil War clothing. Modern equipment and tables should be disguised and plastic display bins/shelves are not permitted.
In fairness to those who do comply, inspections for compliance to the above criteria will be conducted throughout the event. Failure to conform to requests made by the sutler coordinator will result in you being asked to leave the event immediately without reimbursement of your fee. Please help us avoid any such incidents by reading these guidelines carefully. NO DOGS ALLOWED.
You will be responsible for the collection of Sales Tax.
Due to space limitations as well as in keeping with the atmosphere of the time period, no motorized vehicles will be permitted in the sutler areas between 9AM Friday and 12PM Sunday.
Two parking passes will be provided each sutler which will be required to enter your specified parking lot as well as to enter the site for set-up.
Sutlers are welcome to use their vendor tent as sleeping quarters after hours, but space for additional sleeping tents in the sutler area should not be counted on. If any sutler needs to stay over Sunday night, please let us know prior to the event so we can make arrangements with the owner. NO MODERN CAMPING WILL BE ALLOWED WITHIN THE SUTLER AREA.
In order to sell your wares on the property, you must sign and return the Sutler Application and Hold Harmless agreement with the set-up fee.
Thank you on behalf of Rear Rank Productions, LLC and the Maryland, My Maryland Reenactment Organizers.
Warmest Regards,
Todd N. Harrington
Sutler Coordinator